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Recruiment
 
Jul 18, 2021
 

Office Manager

 

Post Date: June 1st, 2021

 

Job Details

Languages

  • English, Chinese is an asset

Education

  • Bachelor's degree or equivalent experience

Job details

  •   Salary$$44,000 to $48,000YEAR annually for 35 hours per week
  •  Terms of employment: Permanent Full time
  • Apply: HR@cathayatlantic.ca

Experience

  • 5 years or more

 

 

Job Description

Role description:
Our Office Manager (OM) will provide comprehensive administrative and project management support to the Founders. The Office Manager will assist with the management of ongoing projects, aid in the development of ongoing and future initiatives and play a vital role in ensuring a high level of service excellence and communication within the team, strategic partners, and community.
The Office Manager will be a strong communicator who enjoys connecting with our exceptional customers and business stakeholders. The OM will also demonstrate a high level of collaboration and teamwork across the team.

Responsibilities:
Establish and optimize the formal administrative procedures of human resource, accounting, and project management
Handle incoming phone calls and emails, manage the general inbox and correspondence
Manage accounts receivable & payables, staff commission/payroll cheques, Real estate related transactions in a timely manner
Administrate budgets, bookkeep for expenses, and create regular reports
Manage company related banking inquiries and resolve issues
Communicate directly with staff, lawyers, agencies and related stakeholders for real estate deals and other business processing and compliance and assist with deals processing as required.
Work with internal team and external service providers, including but not limited to, schools, training centers, universities and related government departments, develop business regarding educational programs.
Manage official websites and social media accounts to engage existing and potential customers and community.
Manage projects in existing and prospective businesses, including real estate, business consulting, education, etc., support Founders to develop new businesses.
Schedule and manage founder’s agendas and meetings
Hire, onboard and train new hires
Direct and assist staff
Co-ordinate and plan for office services such as equipment, supplies, forms, disposal of assets, maintenance and security services
Other administrative tasks as required

Qualifications and Experience:
Bachelor’s degree or above. equivalent experience in Business Administration, Human Resources Management or related field.
5+ years of experience in Business Administration, Human Resources Management, or related fields in a senior management role.
3+ years of purchasing and billing experience
Experienced in project management and social media management with proven records, experience working in business consulting or educational field is an asset.
Fluent verbal, written and listening communication skills in English. Fluent verbal and written Mandarin skills are the asset.
Strong problem-solving, customer relations, telephone etiquette and organizational

skills
Excellent coordination and time-management skills
Ability to work in an area with a high volume of work, frequent interruptions & noise
Demonstrated ability to work effectively in both a team environment & independently
Discretion with regards to security and confidentiality of information
Proven high computer knowledge of MS Office programs, electronic file management
Reception/scheduling/ online registration experience
Flexible and able to balance multiple priorities with strong attention to detail
Flexible and adaptable to change.
Ability to work as part of a team.

Specific Skills

Oversee and co-ordinate office administrative procedures

Review, evaluate and implement new administrative procedures

Establish work priorities and ensure procedures are followed and deadlines are met

Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services

Assist in the preparation of operating budget and maintain inventory and budgetary controls

Assemble data and prepare periodic and special reports, manuals and correspondence

 

Business Equipment and Computer Applications

Spreadsheet

MS Excel

MS PowerPoint

MS Windows

MS Word

Electronic mail

Human resources software

MS Office

MS Outlook

 

Additional Skills

Delegate work to office support staff

Ability to Supervise

1-5 people;

Personal Suitability

Effective interpersonal skills; Flexibility; Excellent oral communication; Reliability; Organized;

Work Setting

Private sector

Associations and non profit organizations

Security and Safety

Criminal record check;

Transportation/Travel Information

Own transportation; Public transportation is available;

 
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